Rentals of our Facilities

List of 7 items.

• Use of Facilities

  The school will rent to groups whose use of the space is consistent with the school’s mission and philosophy. If the proposed activity does not align with the school’s mission, the rental will not be allowed.

• General Availability

  The school does not make its facilities available during the school day. In general, facilities are available to outside groups after 6:30pm on school days and on weekends. Availability during the summer depends on the school’s summer program schedules.

• Booking Procedure

  • In order to rent our facilities and secure rental dates, the following information will be required: 
  • legal name of rental organization or renter
  • address of renter
  • primary contact person’s name, title, phone number and email address
  • facility to be rented
  • date(s) and time(s) of the rental period
  • activity to occur during rental period
  • estimated number of attendees. 

  Renters will then be provided a “Facility Use Agreement” and will submit an initial deposit to secure the date. Additionally, the renter will need to provide a Certificate of Insurance naming the school as additionally insured. Individual certificates for one time, single day events may also be purchased through a Tenant Users Liability Insurance Policy (TULIP).

• Cancellations

  The school may cancel an event, or a subset of rental events at any time if it deems the renter’s use of its facilities to violate the school’s use policies as described in the  Facility Use Agreement. Though rare, the school may also need to cancel an event in the case that a school activity (e.g. a rescheduled athletic activity) must take precedence.  The renter may cancel the event, or a subset of rental events, by providing written notice to the school at any time up to two weeks before the event occurs and forfeit the deposit. Should the renter terminate an event with less than two weeks written notice, the renter will be required to pay the entire rental fee for the terminated rental event(s).

• Weather Policy

  In case of inclement weather (e.g. snow) where the school must close it’s campuses, the school will communicate any decision affecting the facility rentals to the renter as soon as possible. Should the renter want to cancel an outdoor activity due to inclement weather (e.g. heavy rain), the school will work with the renter to reschedule the event.

• Parking

  Ample parking is available on each of our three campuses for event attendees.

• Questions

  Contact us at jsupple@sssas.org or 703-212-2810 if you have any questions or would like to schedule a facility rental.