Upper School FAQ's

St. Stephen's and St. Agnes Upper School
1000 St. Stephen's Road
Alexandria, Virginia 22304
703-212-2746

We hope these questions and answers provide additional support for Upper School students and their families as all prepare for the start of classes in September. Most of this information can be found in the Upper School section of the Student/Parent Handbook. We encourage all families to review the handbook together as it provides the most useful, practical information about Upper School life.

When is the first day of school?
Registration will take place the day after Labor Day (Tuesday).  On this day, all ninth grade students are expected to register and remain for the full school day, which will end at 3:15 p.m.  They will participate in the first part of an orientation program, which will continue in advisory and study hall throughout the week.
 
Ninth grade students new to St. Stephen's & St. Agnes School will register at 8:00 a.m. and returning ninth grade students will register at 8:30 a.m. Students in grades 10, 11 and 12 will also register on Tuesday, September 5, 2017.  Times for their registration will be as follows: 
  • Tenth graders register at 9:30 a.m.,
  • Juniors at 10:30 a.m.,
  • Seniors at 11:30 a.m. 
Registration entails turning in any outstanding forms (such as the extracurricular participation contract), receiving schedules, locker, and advisor assignments. It usually takes 20 or 30 minutes to register.
 
Classes begin the next day (Wednesday). Students should wear chapel dress and report to CPAC (the Chapel/Performing Arts Center) for morning meeting at 8:05 a.m. 
 
How do I get books?   In the summer, you will be sent information about buying books through MBS Direct along with a list of the classes in which you are enrolled.  If you have questions about your schedule, please call Mr. Marvin at 703-212-2749.  If you have questions about ordering books please call Ms. Larson at 703-212-2755.  You should have your books by the first day of classes and can bring them on registration day to put in your locker.
 
What are school hours?    
The academic day is from 8:05 a.m. to 3:15 p.m. Attendance is taken in the first period class. Students are expected to use the student/teacher appointment time (STAT), until 3:15 p.m. to visit teachers for extra help or to make up work.   After-school activities start after 3:15 p.m. to allow students to have access to their teachers at the end of the academic day.  During the first week of school, we will have a modified schedule, which will be posted in the hallways.
 
Who should I call about transportation questions? 
Mr. Johnathan Torres, the Director of Transportation, can be reached at 703-212-2810.

Who should I call about class schedule?
Mr. Jim Marvin, the Director of Scheduling, can be reached at 703-212-2749 or jmarvin@sssas.org
 
How will parents/guardians find out more information about the Upper School?   
The main resources for information about the Upper School are the Student/Parent Handbook can be found on the school’s website http://sssas.org. The website is the primary means of communication between the Upper School and parents. On Thursdays, our weekly enewsletters are posted to the Dispatch web page, www.sssas.org/dispatch, to keep you informed about current events. You should look in the Upper School Courier section to see the week’s activities and announcements. As always, if you have questions about the workings or events in the Upper School, feel free to call or email your student’s faculty advisor or a member of the Upper School administrative team. 
 
For questions regarding grades and written comments, it is helpful to note the following:
The Upper School is on a semester system. Each semester is approximately eighteen weeks long. Communication about student progress will be shared with students and families four times during each semester. The communication points are termed: Progress Report 1, Mid-Semester Grade and Comment, Progress Report 2, and End of Semester Grade.These communications will be shared at approximately 4 week intervals. You will receive emails to let you know when these reports and grades are posted on the website. If you have questions about our grade reporting schedule, please contact the Director of Upper School, Mr. Mike Mallett at 703-212-2922.
 
What do I do if my student will be absent or tardy?    
Please call Ms. Williams at 703-212-2747 prior to 8:30 a.m. on each day a student is absent or tardy.  Feel free to leave a detailed message on the voice mail including the name of the parent/guardian calling, the student’s name and the reason for tardy/absence. The Dean of Students will review this information for each student to determine whether the absence/tardy is excused or unexcused. See the Student/Parent Handbook for information about excused and unexcused absences and tardies.  Generally, students are excused only for illness, doctor’s appointments, pressing family emergencies, religious observances, and family events such as weddings and graduations. It is very important to review the Student/Parent Handbook regarding late arrivals and extra-curricular participation. A student is not permitted to participate in any after school extra-curricular activities including rehearsals and athletic practices/games, if he or she misses more than 45 minutes of the official school day due to illness, fatigue, or the completion of academic assignments at home. 
 
How can my student get homework assignments if he or she is absent for one or two days?     
Students should check the website where teachers are posting their assignments. Because of the block schedule, there might be different assignment schedules for different sections of a class taught by the same teacher. So if a student gets an assignment from a classmate instead of the website, it may not be correct unless that student takes the class in the same period.  If a student is absent for a longer period of time, families should call 703-212-2747 to discuss arrangements for picking up handouts and materials not on the website.  It is also helpful to let your student’s faculty advisor know about an extended absence so that he/ she can help your student make a timely, but realistic, schedule to make up work missed in the classroom.
 
Who should I contact if I have a question concerning a student’s academic or social adjustment to the Upper School?   
Parents/guardians are encouraged to contact the student’s advisor.  Ninth grade students will meet their faculty advisor on registration day.  New students in the tenth, eleventh and twelfth grade will meet their advisor on the first day of classes during the advisory time.  The faculty advisor meets regularly with his/her advisees and is available to discuss academic, extra-curricular and/or social issues.  You may call the upper school counselor, Mrs. Susannah Harrison, (703-212-2750) who is available to meet with your student as well. Parents/guardians are also welcome to contact the Director of the Upper School, Mr. Michael Mallett (703-212-2922), or the Associate Director of the Upper School, Ms. Jamie Segraves (703-212-2744), about these, as well as other concerns.
 
How can I arrange a parent/teacher conference?    
There are no set calendar days for parent/teacher conferences in the Upper School. If parents/guardians have questions and would like to speak with or meet with one teacher in particular, they are asked to email or call that teacher directly by calling his/her campus phone mail listed in the Handbook. If a meeting with all the teachers is preferred, parents/guardians are asked to call the student’s advisor, or the Associate Director of Upper School, Ms. Jamie Segraves, to set up a convenient date and time. The student’s advisor, class dean or teacher may also call parents/guardians to discuss a particular issue if he/she feels that it is appropriate.   
 
What is the Upper School dress code?   
In the Upper School, we try to develop a sense of what is reasonable and appropriate dress, allowing for important expressions of individuality without encouraging excessive display of fads. Please refer to the dress code section of the Handbook for a detailed description of the dress code. The code is different for classroom dress, chapel dress, and dress down days.  Parents/guardians are strongly encouraged to review the dress code with their students. Repeated violations of the dress code will result in detention.  
 
What should I do if I need to get a message to my child?  
As stated in the Handbook, use of cell phones during class is prohibited. Students can check their phones for messages between classes, during lunch and after school.  If you would like to leave a message for your student by other means, you can call the main school number 703-751-2700. All messages for students will be placed in the individual student’s mailbox.  We encourage all students to check their box at least twice a day -- once in the morning and once before leaving schoo l-- for messages from teachers, parents, etc.  In the event of an emergency a message will be taken directly to the student’s classroom.  
St. Stephen's and St. Agnes School is an independent, college-preparatory, coed, day, Episcopal Church School that educates students in junior kindergarten through grade 12. The school consists of three, age-appropriate campuses (Lower, Middle, and Upper School) in Alexandria, Virginia. SSSAS welcomes families of all faiths. We offer challenging academics, a state-of-the-art performing arts center, and championship athletics. SSSAS is regarded as one of the top private schools in the Northern Virginia and Washington, D.C. area.

Lower School

Grades: JK-5
400 Fontaine Street
Alexandria, Virginia 22302

Middle School

Grades: 6-8
4401 West Braddock Road
Alexandria, Virginia 22304

Upper School

Grades: 9-12
1000 St. Stephen's Road
Alexandria, Virginia 22304